Inventory Management
Learn how to manage, forecast, and reconcile inventory in Vintaflow.
Accessing Inventory
- Navigate to Inventory from the sidebar, or from an account's sub-section
- Select a Warehouse from the dropdown
Inventory List View
The inventory table shows, for each product:
Column | Meaning |
|---|---|
ID | Inventory record identifier |
SKU | Stock keeping unit |
Product | Description |
Owner | Which account owns the stock (shown when viewing across accounts) |
Variants | Number of variants tracked |
On Hand | Current physical quantity |
Available | On hand, less anything already committed |
Pending Outbound | Reserved for outgoing orders |
Pending Inbound | Expected from incoming orders |
Weeks on Hand | How long current stock will last at forecast demand |
Next Out of Stock | Projected stockout date |
Last Inbound / Next Inbound | Most recent and next expected delivery |
Next Order | Recommended reorder date |
MOQ | Minimum Order Quantity |
TCP | Target Coverage Period, also called the review period |
MCP | Maximum Coverage Period |
SSM | Safety Stock Multiplier |
Any custom fields you have defined for Product Inventory appear as additional columns.
Use Select Columns to show or hide columns. Your selection is remembered.
Inventory Statuses
Status | Meaning |
|---|---|
Active | Being tracked and forecast |
Inactive | Not currently tracked |
Expired | Past its validity window |
Viewing Product Inventory Details
Click a product to open its detailed view.
Inventory Level Chart
The chart overlays three bar series and three line series. Toggle each on or off:
Bars
- Historical - what actually happened
- Reconciled - hotpoint-adjusted actuals, shown only when a hotpoint is active
- Forecasted - the projection ahead
Lines
- Inbound
- Outbound
- Weeks of Inventory
Weekly Inventory Table
Each week is a column, with these rows:
Row | Meaning |
|---|---|
On Hand | Stock at that point |
Outbound | Demand going out |
Inbound | Supply coming in |
Forecast Override | A manual value replacing the model's forecast |
Order Quantity | Recommended or planned order size |
In Transit | Already shipped, not yet received |
Weeks on Hand | Coverage at that week |
For producers, Inbound becomes Production, Order Quantity becomes Production Quantity, and In Transit becomes In Production.
Overriding the Forecast
Use Forecast Override to replace the model's number for a given week when you know something the model does not - a promotion, a one-off bulk order, a line shutdown. Open the Forecast Plan dialog from the product view to set overrides.
Forecast Settings
Each inventory record has its own forecasting model. Click Forecast Settings to choose an algorithm, tune hyperparameters, and read the accuracy score. See Inventory Forecasting for the full detail.
Hotpoints
When a hotpoint is active on the account, inventory data is locked for the configured period and calculations run in real time from live order flow instead of from history. Reconciled figures appear on the chart while a hotpoint is in effect. See Account Settings.
Inventory Alerts
Alerts flag products needing attention:
Alert | Meaning |
|---|---|
Critical Level | Stock is critically low |
Low Stock | Below the safety stock threshold |
Overstock | Above the maximum coverage period |
Resolved | A previous alert that has since cleared |
Use the All filter to see every alert regardless of type.
To have alerts emailed out, enable Alert Inventory Levels on the account and add recipients - see Add Email Recipients.
Filtering Inventory
- Use Search to find specific products
- Click Filters for advanced options:
- Filter by status
- Filter by date range
- Filter by forecast date range
- Sort by any column
Related
- Inventory Forecasting - choosing and tuning the model
- Add Products to Warehouse - creating inventory records
- Import Data - bulk stock updates
Updated on: 27/08/2026
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