Custom Fields

Add your own fields to products, inventory records, and orders so Vintaflow can capture data specific to your business.

Where to Find It

Navigate to Settings > Data Attributes.

What You Can Extend

Custom fields can be attached to three record types:

Entity Type	Where the Field Appears
Account Product	On products in your catalog
Product Inventory	On inventory records in a warehouse
Order	On orders

Field Types

Type	Stores
Text	Free text
Number	Numeric values
Date	A calendar date
Boolean	A true/false toggle

Creating a Custom Field

Go to Settings > Data Attributes
Click Create Custom Field
Enter the Field Name
Choose the Entity Type - Account Product, Product Inventory, or Order
Choose the Data Type - Text, Number, Date, or Boolean
Set whether the field is Required
Set whether the field is Enabled
Click Create

A field marked Required must be filled in before the record it belongs to can be saved. Add required fields with care if you already have records in the system.

Enabling and Disabling

Every custom field has an Enabled switch. Disabling a field hides it from forms without deleting the data already captured, which makes it a safer choice than deletion when you are retiring a field.

Editing a Custom Field

Click the field in the list
Update the name, requirement, or enabled state
Click Save

Changing a field's data type on a field that already holds data can make existing values unreadable. Create a new field instead where possible.

Custom Fields in Imports and Exports

Once a custom field is enabled it becomes available to the import and export tools for that entity type. Map your spreadsheet column to the custom field in your data mapping template - see Import Data.

Tips

Name fields for what they hold, not for who asked for them
Prefer Number over Text for anything you will want to sort or total later
Disable rather than delete when a field falls out of use

Updated on: 27/08/2026

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