Add Email Recipients to an Account
Learn how to add email addresses to an account so the right people receive reports and alerts.
Why Add Multiple Emails?
Adding several addresses to an account means:
- Key team members receive inventory alerts
- Reports reach the right people
- Order notifications go to everyone who needs them
Adding Emails to an Account
- Navigate to the Account you want to update
- Click Edit
- Find the Emails field
- Type an address and press Enter to add it
- Repeat for each address
Each address appears as a removable tag.
Removing an Email
Click the X on the tag for the address you want to remove.
Enable Inventory Alerts
To have stock alerts sent automatically:
- In the account edit form, find the Alert Inventory Levels checkbox, at the top right of the Emails field
- Tick it
Every listed address then receives inventory notifications - critical level, low stock, and overstock. See Inventory Management.
Email Validation
- Addresses must be well formed, for example
name@domain.com - Invalid addresses show an error
- At least one address is required per account
Viewing Account Emails
From the accounts list - the first two addresses show as badges. Hover + X more to see the rest.
From account details - open the account Info tab, where all addresses are listed under Supplier Information.
Recipients on a Single Order
Account-level emails cover ongoing notifications. To notify people about one specific order, use the Email Recipients field when creating it - see Create an Order.
Contacts and Distribution Lists
For finer control over who receives what, Vintaflow has a full communications directory. Contacts are people who receive notifications without logging in, and distribution lists control which communications each person gets.
Tips
- Add addresses for everyone who needs order and inventory updates
- Keep lists current - remove addresses for people who have left
- Enable Alert Inventory Levels on accounts that need proactive stock warnings
Related
Updated on: 27/08/2026
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