Create an Order

Learn how to create inbound and outbound orders in Vintaflow.

Order Types

• Inbound Orders - orders you are receiving from suppliers
• Outbound Orders - orders you are sending to buyers

Starting a New Order

1. Navigate to Orders > Review
2. Select the Inbound or Outbound direction
3. Click Add Order

The New Order page opens. A progress indicator across the top tracks the steps you still need to complete.

Step 1: Choose Who You Are Trading With

Use Trade with to select the other party - the supplier for an inbound order, or the receiver for an outbound one.

Step 2: Select Warehouses

Choose the Seller Warehouse and Buyer Warehouse. Which one you set first depends on direction:

• Inbound - your receiving warehouse first, then the sender's
• Outbound - your sending warehouse first, then the receiver's

Step 3: Add Products

For each line:

• Product - search and select
• Variant - if the product has variants
• Qty - the quantity ordered
• Seller Variant and Buyer Variant - where the two sides use different variant SKUs

Step 4: Set the Delivery Date

• Inbound orders use a Requested Delivery Date
• Outbound orders use an Expected Delivery Date

The date must be at least the total lead time away from today. For made-to-order products, production lead time is added on top - see Products Management.

You can also set the Placed on date if you are recording an order that was agreed earlier.

Step 5: Add Details

All optional:

• Purchase Order Number - for example PO-XXXXX
• Sales Order Number - for example SO-XXXXX
• Shipment Tracking ID - for example TRK-XXXXX
• Email Recipients - who should be notified about this order
• Notes - special instructions
• Any custom fields defined for orders

Consolidation Group

Assign the order to a consolidation group so it ships and is tracked with related orders. You can pick an existing group or create a new one without leaving the page. See Consolidation Groups.

Step 6: Submit

• Click Create Order to submit. The order enters the Open status and goes to the other party for review
• Click Save Draft to keep working on it later. Drafts appear in the Draft queue under Orders > Review

Tips

• Lead time comes from your supply chain connections - if a date looks wrong, check the connection in Supply Chain Management
• Use drafts for orders you are still negotiating
• Add email recipients at creation time so the right people see every update
• To create many orders at once, use Import Data instead

Related

• Review Orders - what happens after you submit
• Track Orders - following an order through to delivery

Updated on: 27/08/2026