Articles on: Orders

Review Orders

Learn how to review, approve, and decline pending orders in Vintaflow.


Accessing Order Review


  1. Navigate to Orders from the sidebar
  2. Click Review


How Review Is Organised


Review has two levels. First choose a direction, then a queue within it:


Inbound - orders you are receiving


Queue

Contains

Recommended

System-generated reorder suggestions

Open

Submitted orders awaiting a decision

Unverified

Orders raised by a delegate, pending verification

Draft

Your saved, unsubmitted orders

Forecasted

Projected future orders based on the demand forecast


Outbound - orders you are sending


Queue

Contains

Open

Submitted orders awaiting a decision

Unverified

Orders raised by a delegate, pending verification

Forecasted

Projected future orders


Unverified appears only if the account has a delegate. Forecasted requires inventory read access on a self-managed account. If you do not see a queue, that is why.


Viewing the Order List


The list shows order ID and P.O./S.O. numbers, placed date and creator, seller and buyer, order quantity and item count, warehouse details, and delivery dates.


Reviewing an Order


  1. Click an order row to open it
  2. Review the Order Summary - buyer and seller, warehouses, and dates
  3. Review Order Items - products, quantities, and current inventory levels
  4. Check Attachments and Notes
  5. Check the History timeline to see what has already happened


Approving an Order


  1. Open the order
  2. Click Accept
  3. Select the warehouse
  4. Add any notes
  5. Click Approve


Accounts set to Auto-Approved skip this step entirely - orders and amendments are approved without manual intervention. See Account Settings.


Declining an Order


  1. Open the order
  2. Click Decline
  3. Provide a reason in the notes - this is required
  4. Click Decline to confirm


Approving from the Dashboard


Orders waiting on you also appear in the Orders Awaiting Approval panel on the dashboard, where you can approve or decline without opening the order. See Dashboard Overview.


Editing an Order


If you have edit permissions:


  1. Click Edit
  2. Modify quantities, dates, or items
  3. Click Save, or Discard to cancel


Filtering Orders


  1. Use the Search bar to find orders by ID or reference number
  2. Click Filters for status, trade partners, warehouses, products, transaction mode, composite filters, date ranges, and grouping


The full filter list is described in Track Orders.



Updated on: 27/08/2026

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