Warehouses Page User Guide

Overview

The Warehouses page provides comprehensive warehouse management capabilities for creating, editing, and managing warehouse locations, capacity, inventory, and operational details.

Key Features

1. Warehouse Search & Filtering

• Search Bar: Real-time search across warehouse names, codes, locations, and managers
• Advanced Filters: Access via filter icon (🔍) to apply complex filtering
• Filter Options:
• Status: Filter by Active, Inactive, or other warehouse statuses
• Sort By: Choose from available columns (ID, Name, Location, etc.)
• Order: Ascending or Descending
• Location: Filter by geographic location
• Manager: Filter by warehouse manager
• Capacity: Filter by capacity ranges
• Created Date: Filter by creation dates or date ranges

2. Warehouse Table View

The main table displays warehouse information with the following key columns:

Core Columns

• ID: Unique warehouse identifier
• Code: Warehouse code/abbreviation
• Name: Warehouse name and description
• Location: Physical address and location
• Status: Current warehouse status (Active/Inactive)

Capacity Information

• Total Capacity: Maximum storage capacity
• Utilized Capacity: Currently used storage space
• Available Capacity: Remaining storage space
• Utilization %: Percentage of capacity in use

Operational Details

• Manager: Warehouse manager information
• Product Range: Number of different products stored
• Last Updated: Last modification date
• Created Date: Warehouse creation date

3. Warehouse Management Actions

Available Actions (Permission Dependent)

• Create Warehouse: Add new warehouse locations
• Edit Warehouse: Modify existing warehouse information
• Delete Warehouse: Remove warehouses from the system
• View Details: Access complete warehouse information
• Manage Inventory: Add/remove products from warehouse
• Export Data: Download warehouse information

Bulk Operations

• Multi-Select: Select multiple warehouses for batch operations
• Bulk Edit: Modify multiple warehouses simultaneously
• Bulk Delete: Remove multiple warehouses
• Bulk Export: Download selected warehouses

4. Warehouse Creation & Editing

Comprehensive warehouse management with detailed forms:

Basic Information

• Warehouse Details: Name, code, description
• Location: Physical address and coordinates
• Contact Information: Phone, email, manager details
• Operating Hours: Business hours and availability

Capacity Management

• Storage Capacity: Total storage space available
• Capacity Units: Measurement units (pallets, cubic feet, etc.)
• Zone Configuration: Different storage zones within warehouse
• Special Requirements: Temperature, humidity, security needs

Operational Settings

• Warehouse Type: Distribution center, storage facility, etc.
• Access Control: Security and access permissions
• Equipment: Available handling equipment
• Services: Additional services offered

5. Warehouse Detail View

Click on any warehouse to access detailed information:

Warehouse Summary

• Complete Information: All warehouse details in one view
• Location Map: Geographic location and directions
• Contact Details: Manager and staff information
• Operating Schedule: Hours and availability

Inventory Overview

• Current Stock: Products currently stored
• Stock Levels: Inventory quantities by product
• Storage Utilization: Space usage by category
• Movement History: Recent stock movements

Capacity Analysis

• Space Utilization: Visual capacity charts
• Zone Breakdown: Storage by different zones
• Growth Projections: Capacity planning data
• Efficiency Metrics: Performance indicators

Operational Reports

• Activity Logs: Recent warehouse activities
• Performance Metrics: Efficiency and productivity data
• Issue Tracking: Problems and resolutions
• Maintenance Records: Equipment and facility maintenance

6. Inventory Management

• Product Assignment: Add/remove products from warehouse
• Stock Levels: Monitor inventory quantities
• Reorder Points: Set minimum stock thresholds
• Movement Tracking: Track stock in/out movements

7. Column Management

• Customizable Columns: Show/hide columns based on your needs
• Frozen Columns: Key columns remain visible when scrolling
• Column Widths: Automatically optimized for different screen sizes
• Sorting: Click column headers to sort data

8. Pagination & Navigation

• Page Size: Adjust number of warehouses per page
• Navigation: Previous/Next page buttons
• Page Numbers: Direct navigation to specific pages
• Total Count: View total number of warehouses

Usage Workflow

Basic Warehouse Management

1. Use search to find specific warehouses
2. Apply filters to narrow down warehouse lists
3. Click on warehouse names for detailed information
4. Use action buttons for warehouse operations

Creating New Warehouses

1. Click "Create Warehouse" button
2. Fill in basic warehouse information
3. Set capacity and operational details
4. Configure access and security settings
5. Save and activate the warehouse

Managing Warehouse Inventory

1. Click on a warehouse to open details
2. Navigate to inventory management section
3. Add or remove products as needed
4. Set stock levels and reorder points
5. Monitor inventory movements

Warehouse Capacity Planning

1. Review current capacity utilization
2. Analyze growth trends and projections
3. Plan for capacity expansion if needed
4. Optimize space allocation
5. Monitor efficiency metrics

Advanced Filtering

1. Click the filter icon (🔍) to open advanced filters
2. Set your filtering criteria (status, location, capacity, etc.)
3. Click "Apply" to filter results
4. Use "Reset" to clear all filters

Tips & Best Practices

Warehouse Management

• Use consistent naming conventions for warehouses
• Maintain accurate capacity and utilization data
• Regular review of warehouse performance
• Keep contact information up to date

Capacity Planning

• Monitor utilization trends regularly
• Plan for seasonal capacity needs
• Optimize space allocation efficiency
• Consider future growth requirements

Inventory Integration

• Maintain accurate stock levels
• Set appropriate reorder points
• Monitor movement patterns
• Regular inventory audits

Navigation

• Use frozen columns to keep important data visible
• Utilize search for quick warehouse lookup
• Save frequently used filter combinations
• Use keyboard shortcuts for faster navigation

Permissions

• Available actions depend on your user permissions
• Contact your administrator if you need additional access
• Some features may be read-only based on your role

Troubleshooting

Common Issues

• No Warehouses Shown: Check if filters are applied
• Missing Columns: Check column visibility settings
• Can't Edit Warehouse: Verify you have update permissions
• Capacity Issues: Check capacity calculations and settings

Getting Help

• Use the search functionality to quickly find warehouses
• Apply filters to narrow down large datasets
• Check warehouse details for comprehensive information
• Contact support if you encounter persistent issues

Keyboard Shortcuts

• Enter: Apply search or confirm actions
• Escape: Cancel current action
• Arrow Keys: Navigate through table cells
• Tab: Move between form fields
• Ctrl+F: Focus search bar
• Ctrl+N: Create new warehouse (if available)

This guide covers the main functionality of the Warehouses page. For specific features or advanced usage, consult your system administrator or refer to additional documentation.

Updated on: 23/09/2025