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> Use this file to discover available pages before exploring further.
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# Account Settings

Every account carries settings that control how orders are approved, how inventory is calculated, and which units are displayed. This article covers the sections of the account edit form beyond basic contact details.

## Opening Account Settings

1. Navigate to **Accounts** from the sidebar
2. Find the account and click **Edit**
3. Scroll to the section you want to change
4. Click **Save**

## Declaration

**Authorization** determines how the account is managed:

| Option | Meaning |
|--------|---------|
| **Self Managed Account** | The account has its own login and goes through the usual authorization flow |
| **Normal Account** | Creates a ghost account that your account manages on its behalf |

You also set the account **Type** here - see [Account Types](https://help.vintaflow.com/en/article/account-types-usdeup/) - along with its **Name** and **Manager**.

## Details

Standard business information: address, postal code, country, state, city, single point of contact, website, phone, and fax.

Trade-specific fields also live here:

* **GLN (EAN-13)** - Global Location Number
* **First Date Valid Supplier GLN**
* **Excise License Number**
* **INCO Terms**

## Unit Preferences

Choose the units this account's data is displayed in:

* **Size Unit** - millimeter, centimeter, meter, inch, or foot
* **Weight Unit** - gram, kilogram, metric ton, ounce, pound, short ton, or long ton
* **Volume Unit** - milliliter, liter, cubic centimeter, cubic meter, cubic inch, cubic foot, cubic yard, US gallon, imperial gallon, or barrel

|| Unit preferences change how values are presented, per account. Partners on the other side of a trade can view the same shipment in their own units.

## Inventory Control

### Hotpoint Lock

A hotpoint locks an account's inventory data for a set period so it cannot be manipulated by hand.

| Setting | Behaviour |
|---------|-----------|
| **Enabled** | Inventory is locked for the specified duration. Calculations during the period run in real time from live order flow |
| **Disabled** | Calculations rely on historical data from inventory history rather than real-time order processing |

When enabled, set the **Duration** and the **Start Date**.

| Turn on a hotpoint during a physical stock count or a month-end close, when you need the numbers to stop moving underneath you.

## Orders Control

### Authorization / Approval

| Option | Behaviour |
|--------|-----------|
| **Auto-Approved** | Orders and their amendments are approved automatically, with no manual step |
| **Manual Approval** | Orders and amendments require review and approval before they are allocated or changed |

### Sync Type

| Option | Behaviour |
|--------|-----------|
| **Automatic Sync** | Order statuses and other parameters progress forward automatically as validations pass |
| **Manual Sync** | Order progression requires manual intervention |

### Reconcile Missing Items

Controls what happens during an order import when an existing order line is absent from the file:

| Option | Behaviour |
|--------|-----------|
| **Automatic Deletion** | Items missing from the import file are removed from the order |
| **Keep Missing Items** | Missing items are retained and will not be deleted |

||| **Automatic Deletion** means a partial import file can silently strip lines off an existing order. Use **Keep Missing Items** unless your files are always complete.

### Auto Map Missing Products

Controls what happens when an imported order references a product that is not yet mapped:

| Option | Behaviour |
|--------|-----------|
| **Automatically Map Products & Inventories** | Unassigned products are mapped to the ghost or logged-in account, and inventory is initialised in the relevant warehouses during import |
| **Skip Unmapped Products & Inventories** | Products and inventories not yet mapped are ignored |

## Related

* [Accounts Management](https://help.vintaflow.com/en/article/accounts-management-xs9pa7/) - creating and browsing accounts
* [Add Email Recipients](https://help.vintaflow.com/en/article/add-email-recipients-to-an-account-rur5xu/) - notification recipients on an account
* [Import Data](https://help.vintaflow.com/en/article/import-data-o8ruh9/) - how the reconcile and auto-map settings apply during upload